STATUTES OF THE IBERIAN ASSOCIATION OF MILITARY HISTORY (IV-XVI CENTURIES)
Constitution. Denomination. Head office. Purposes
Article 1st – It is constituted in Portugal, with delegation in Spain, a non-profit cultural association, for an indefinite period, which adopts the designation "Iberian Association of Military History (IV-XVI centuries)"
Article 2nd - Its headquarters are in Coimbra (Rua doTirado, number 125, 3040-806 Cernache, Portugal), with delegation in Cáceres (calle San Petersburg, number 9, 4th floor right, 10005 Caceres, Spain), and may open or close any other delegation in Portugal or Spain, if that is decided by the Scientific Council.
Article 3rd - The aims of the Association are to promote the study of military history from the fourth to sixteen centuries, particularly on the Iberian Peninsula, to organize scientific meetings on this topic, to stimulate research projects and joint publications, to collaborate with similar associations (national or foreign).
Activities to achieve purposes.
Article 4th - To achieve its purposes, the Association may organize and sponsor conferences, courses, seminars, workshops, round tables, study visits, exchange of teachers, researchers, students and other interested person; may publish or sponsor the publication of journals, monographs, newsletters or other content related publications; may hold or sponsor competitions and grant awards; may establish conventions and other agreements with other entities (Portuguese, Spanish or foreign) that are engaged in the same topics of study.
Article 5th - The Association also consider as privileged activities to achieve its purposes the following:
a) The promotion of programs of research or publication of sources, according to the opinions given by the Scientific Council of the Association.
b) The holding of regular conferences on general topics or of monographic character, which may be done in collaboration with other national or foreign entities.
c) The organization of scientific meetings of particular character, open to the participation of affiliates, collaborators, correspondents, protectors and honorary members.
Article 6th - May be effective members of the Association individual or collective persons, Portuguese, Spanish or of other nationalities, who are interested in achieving the Association's objectives set in article third, and as such had been admitted according to what is stated in the following articles.
Article 7th - The affiliates are the effective members. In addition to the effective members, the Association has collaborators, correspondents, protectors and honorary members.The following articles shall apply to determine who may be collaborator, correspondent, protector and honorary member.
Article 8 th –The effective members are:
a) The founding members;
b) and those who have shown dedication and interest in military studies of the centuries IVth to XVIth materialized in scientific publications and that (having been proposed by two effective members) have been admitted as such by the Governing Council at an extraordinary meeting especially convened for this purpose.
Article 9 th - The effective members shall be the only ones who will vote in the General Assemblies of the Association and that can be elected to the Association's organs.
Article 10 th – The founding members are the affiliates that grant the deed of constitution of the Association as well as the members who are present at the first General Assembly organized by the Association.
Article 11th – The collaborators are the individual persons interested on militar studies of the IVth to XVIth centuries that request so to the Governing Council and are like that admited.
Article 12th - The correspondentes are foreign individual persons that have distinguished themselves in research on military subjects concerning the centuries IVth to XVIth in the Iberian context. They are appointed by the General Assembly upon proposal of two effective members.
Article 13th- The protectors are individual or colective persons, national or foreig, who had contibuted or contribute to the economical support of the Association. They are appointed by the General Assembly upon proposal of the Governing Council.
Article 14th- The honorary members are individual or colective persons, which by their scientific or cultural merits are presented as being worthy of this distinction. They are appointed by the General Assembly upon proposal of the Scientific Council.
Article 15th – The number of effective members of the Association, as well as correspondents, protectors and honorary members is ilimited.
Article 16th – The rights of the effective members are:
a) To take part in all of the Association’s activities;
b) To participate, interact and vote at the General Assemblies of the Association;
c) To elect and be elected to the Association's Organs;
d) To request the convening of General Assemblies, as follows: in case the Association have more than two hundred fifty effective members by a number from twenty percent of its effective members; if the Association has less than two hundred and fifty effective members by at least thirty effective members;
e) To propose candidates for the organs of the Association;
f) To propose the admission of new effective members and correspondents, according to the eighth and twelfth articles of Chapter Three.
Article 17th - The duties of the effective members are:
a) To participate in the activities aimed at the pursuit of the Association's purposes.
b) To comply with the Association's statutes
c) To carry out the positions of the Association for which they were elected
d) To pay the contribution set by the General Assembly.
Article 18th - The rights of collaborators and correspondents are those indicated in a) of article sixteen.
Article 19th – The duties of collaborators and correspondents are those indicated in b) and d) of article seventeen.
Article 20th - The rights and duties of protectors and honorary members are:
a) To participate in the activities aimed at the pursuit of the Association's purposes.
b) To comply with the Association's statutes that concern them.
Article 21st –
1. Ones loses the quality of effective member and collaborator, correspondente, protector and honorary member with the corresponding rights and duties as follows
a) by exclusion;
b) by own request, in a letter to the President of the Governing Council.
2. The exclusion of an effective member, a collaborator, correspondent, protector and honorary member can take place:
a) when the effective member, the collaborator, correspondent, protector or honorary member fails to perform its obligations under this Statute and the Law;
b) when the effective member, the collaborator, correspondent, protector or honorary member act against the interests of the Association;
Article 22nd - The exclusion as provided for in the preceding article will be decided in the first instance by the Governing Council by a competent disciplinary process. The deliberations of the Governing Council may be appealed to the General Assembly in the next fifteen days after the affiliated having been notified of the exclusion. The appeal shall be considered at the first Assembly convened after that.
The Association's Organs
Article 23rd - The Association is composed of four organs: the General Assembly, the Governing Council, the Fiscal Council and the Scientific Council.
Article 24th- The composition, appointment, presidency, powers, functioning (including meetings, votes and resolutions) and termination of functions of the General Assembly are defined by the provisions in Chapter Five of this Statutes and by the Law.
Article 25th- The composition, appointment, presidency, powers, functioning (including meetings, votes and resolutions) and termination of functions of the Governing Council are defined by the provisions in Chapter Six of this Statutes and by the Law.
Article 26th - The composition, appointment, presidency, powers, functioning (including meetings, votes and resolutions) and termination of functions of the Fiscal Council are defined by the provisions in Chapter Seven of this Statutes and by the Law.
Article 27th - The composition, appointment, presidency, powers, functioning (including meetings, votes and resolutions) and termination of functions of the Scientific Council are defined by the provisions in Chapter Eight of this Statutes and by the Law.
The General Assembly
Article 28th- The General Assembly is constituted by the effective members of the Association.
Article 29th- The General Assembly meets in ordinary session once a year for appreciation of the balance sheet, the accounts and the Fiscal Council’s report, for approval of the Management Report and Accounts and for the legal and statutory elections of its competence and, when necessary, for the appointment of correspondents, protectors or honorary members or any other matter that it deems appropriate.
Article 30th - In case the Governing Council does not convene the regular session of the General Assembly in the first three months of the year, it may be convened by the Chairman of the General Assembly, the President of the Fiscal Council or by any other effective member.
Article 31st- The General Assembly meets in extraordinary session whenever convened by the Governing Council, on its own initiative or at the request of the Chairman of the General Assembly or of the Fiscal Council, or by request addressed to the Governing Council by a number of twenty percent of its effective members (if the Association have more than two hundred fifty effective members), or at least by thirty effective members (if the Association has less than two hundred and fifty effective members). In the case of the Governing Council does not make the convocation within thirty days upon receiving the request, it must be implemented by the Chairman of the General Assembly, the President of the Fiscal Council or by any other effective member.
Article 32nd - The Board of the General Assembly consists of a President, a Vice-President and a Secretary, elected for three years, and may always be re-elected by a simple majority.
Article 33rd - The General Assemblies of the Association shall be convened by the Governing Council by postal notice to each effective member (issued at least fifteen days in advance) in which shall be expressly mentioned: date, time, place of the meeting and respective agenda.
Article 34th- On first call, the General Assembly can not work without the presence of at least half of the effective members in full exercise of their rights; however, on second call, it may work and deliberate with any number unless to take decisions on amendments to the Statute or dissolution of the Association, then shall be fulfilled the provisions of articles thirty-seventh and thirty-ninth of this Statute.
Article 35th- In the notices referred to in article thirty-three, the meeting may be announced simultaneously on first and second call, the second should be held, in the case of simultaneous announcement, an hour later than the time advertised for the first.
Article 36th- The effective members can be represented by other effective members, by a simple letter delivered to the Chairman of the Board at the beginning of works and each participant in the General Assembly can not represent more than five members of the Association.
Article 37th- The General Assembly has the powers set out in Article 172 of the Civil Code and this Statute, namely:
a) To elect the Board,the Governing Council and the Fiscal Council
b) To establish, on a proposal of the Governing Council, the amount of the contributions and entrance fee.
c) To deliberate on activity programs and budgets.
d) To deliberate on the opinions, reports, statements and accounts of the Fiscal Council and Governing Council.
e)To appoint the correspondents, protectors or honorary members.
f) To amend the Statutes.
g) To dissolve the Association naming its liquidators.
h) Any other matter that is not included in the legal or statutory powers of another organ of the association.
Article 38th- In the eventuality indicated as g) of article thirty-seventh, the funds and assets of the Association will have the fate that this General Assembly establish according to the current legislation.
Article 39th- The amendment of these Statutes, set out in subparagraph f) of article thirty-seventh, can only be approved at an extraordinary General Assembly, convened expressly for this purpose, shall be deemed approved the deliberations that comprise at least three quarters of the votes of the effective members which are presente; the votes cast, in turn, must be representative of a minimum of fifty percent of the effective members. For the dissolution of the Association, provided for in subparagraph g) of the same Article thirty-seventh, are required at least three quarters of the votes of the total number of effective members.
The Governing Council
Article 40th- The Governing Council consists of seven members elected at the General Assembly for three years and can always be re-elected by a simple majority.
Article 41st - The Governing Body is composed of:
f) Two other members.
Article 42nd - In addition to what follows from the law and from this Statutes, it is up to Governing Council to represent the Association and to solve all it’s administrative issues, to implement the conventions and other cooperation agreements, as well as act to achieve the Association’s purposes indicated in articles third, fourth and fifth.
Article 43rd - To represent the Association are needed the signatures of the President and another member of the Governing Council or of the Secretary-General and another member of the Governing Council, without opposing the provisions of this Statute concerning the delegated powers.
Article 44th - The Governing Council may delegate to the President or to the Secretary-General the necessary powers for the exercise of certain acts within its competence. In the case of handling money or signing checks, such delegation may be extended to the Treasurer.
Article 45th- Within one year from his election, the first Governing Council should draw up a Rules of Procedure (approved in an ordinary meeting of the Council by a minimum of five members), whose text will be announced at the initiative of the Direction. At any time by decision of a minimum of five of its members, the Governing Council may amend, in whole or in part, the Rules in force at the time.
Article 46th - The Governing Council shall also, within the period specified in its Rules of Procedure, prepare and submit to the General Assembly the activities and budgets programs, as well as management and annual accounts reports.
Article 47th- The President of the Governing Council has the following functions:
a) to convene the meetings of the Governing Board.
b) to convene the General Assemblies of the Association
c) to legally represent the Association, according to the articles forty-two, forty three and forty -four
d) to ensure the full implementation of decisions made by the Governing Council.
Article 48th - The Vice-President shall replace the President in case of absence, illness or whenever the President expressly nominate him.
Article 49th - The Secretary-General has the following functions:
a) When the present Statute does not indicate otherwise, we shall execute the resolutions of the Governing Council, always in close collaboration with the President.
b)To coordinate the administrative services of the Association.
c) To make the minutes of the meetings of the Governing Council, the Annual Report and the Management Report.
d) To replace the Vice-President in case of absence, illness, and whenever the President or the Vice President expressly nominate him
Article 50th - The Treasurer shall organize the accountancy of the Association, charge the contributions and entrance fees as well as other possible sources of income of the Association, make payments upon prior delegation decided by the Governing Council and draft the budget proposal, on which the Assembly shall resolve.
Article 51st – The Undersecretary shall assist the Secretary-General to carry out the functions indicated in b) and c) of article forty-nine.
Article 52nd - For the sake of greater operability of the Association's Secretariat services it should be sought that, as far as possible, the Secretary-General and the Undersecretary reside in the same locality.
Article 53rd - In order to make decisions the meetings of the Governing Council should have the presence of a minimum of four members, one of which must necessarily be the President or the Vice President, and another the Secretary-General or the Undersecretary.
Article 54th - The Governing Council shall meet at least once every six months and whenever the President convenes it. Decisions shall be made by majority vote. Decisions may be made only at attendance of the majority of the members of the Governing Council.
The Fiscal Council
Article 55th - The Fiscal Council consists of three members, elected for three years, always re-elected by the General Assembly, whom will choose among themselves the President.
Article 56th - - In addition to what follows from the law and from this Statutes, it is up to the Fiscal Council:
a) To supervise the financial operations of the Association.
b) To deliver opinions on the reports, balances and accounts for each activity.
c) To request the Governing Council the elements deemed needed to achieve its purposes.
d) To request the convening of an extraordinary General Assembly whenever deemed necessary to discuss matters of competence of this Council.
Article 57th - The Scientific Council is an advisory committee of the Governing Council and of the General Assembly, whose mission is to advise on matters of scientific nature pertaining to the aims of the Association.
Article 58th - Will be part of the Scientific Council the following effective members of the Association:
a) The President of the Governing Council by virtue of office;
b) The Chairman of the General Assembly by virtue of office;
c) The Secretary-General of the Governing Council by virtue of office;
d) All previous Presidents of Governing Councils and Chairmens of General Assemblies Boards;
e) Renowned specialists (national or foreign) who work on the military history of the Iberian Peninsula (IV-XVI centuries) which are requested for that purpose by the Association's General Assembly.
Article 59th- As a transitional arrangement until the elaboration of the Rules of Procedure the members of the Scientific Council will be:
a)The President of the Governing Council by virtue of office;
b) All teachers of Portuguese and Spanish Universities who are effective members of the Association on the date of the first General Assembly.
Article 60th - The Scientific Council has a President and a Secretary-General. The President of the Governing Council automatically becomes the President of the Scientific Council; also, the General-Secretary of the Governing Council automatically becomes the Secretary-General of the Scientific Council.
Article 61st – The Scientific Council shall meet whenever the President convenes it, on his own initiative or at the request of the Governing Council or of the General Assembly.
Article 62nd - The call and functioning of the Scientific Council must respect the provisions of Article thirty-third and thirty-fifth, applied mutatis mutandis taking into account particularly the composition and powers of this body and what is disposed in the preceding article.
Article 63rd – The revenues of the Association are composed by:
a) The contributions and entrance fee paid by the effective members, collaborators, correspondents, protectors and honorary members.
b) Grants, donations, inheritances, bequests and shares granted to it.
c) The income from property or equity capital.
d) The payment of services provided by the Association as part of its ordinary activities.
e) Revenue from publications, courses, seminars and other events organized by the Association.
Article 64th - The Association funds will be deposited in its name, at a Portuguese financial institution. The management of these funds will be made by the members of the Governing Council as stipulated in Articles forty-three and forty four of Chapter Six.
Article 65th - The associative year will begin on the first day of January and end on the last day of December.
Article 66th -Whenever there is death, prolonged incapacity, resignation or dismissal of any element of the elected Association Organs a substitute will be appointed to the term of office in course, by joint resolution of the members of the Board of the General Assembly, Governing Council and Scientific Council taken at an extraordinary meeting. The appointment will be made by a simple majority of the present members.
Article 67th - When there are cases as envisaged in the previous article, the notice convening this special meeting will be made with a minimum of fifteen days in advance, by the President of the organ where the loss occurred, and the Secretary General of the Governing Council shall undertake the functions of secretary. If the loss is one of the three presidents (General Assembly, Fiscal Council, Governing Council), the call will be made by the most senior member among the two other presidents. If the loss is the Secretary-General, the Undersecretary shall undertake the functions of secretary the meeting in question.
Article 68th - For the purposes of determining the seniority of the members of the Association, double standards will be used: firstly the date of admission by the Governing Council; secondly, and if there is more than one simultaneous admission, the date of the proposal for admission.
Article 69th - The Association is subject to the laws and Portuguese courts, and the court of the district of Coimbra has sole jurisdiction to resolve emerging issues of Associative acts.
Article 70th- The fulfillment of functions in the Association organs will be unpaid, with only rise to the payment of the respective travel expenses, room and board, when in the service of Association and that is justified.